Contract Specialist

Job description

We are seeking a detail-oriented and commercial-minded Contract Specialist to join our team. In this role, you will play a crucial part in managing the contracting process, reviewing commercial agreements, and safeguarding GoGoX against operational and commercial risks. You will act as a key bridge between legal standards and business objectives, supporting various internal teams while helping drive our legal technology initiatives. What You Will Deliver Review inbound customer, vendor and partner contracts, quotations, tender terms and NDAs; identify deviations from GoGoX standard terms and flag commercial and operational risks (liability caps, indemnities, insurance, payment terms, termination rights, exclusivity, service levels, IP and confidentiality). Prepare first drafts of agreements, addenda, extension letters, undertakings and consumer T&Cs from GoGoX templates; tailor terms to the deal while keeping to approved positions. Review tender and RFQ documents for onerous terms, compliance requirements and required supporting documents; coordinate supplier registration, due-diligence questionnaires, anti-corruption declarations and codes of conduct. Coordinate execution by wet-ink signature, company chop and e-signature; check signing authority and entity details; maintain the contract register, retrieve signed copies on request and track renewal and expiry dates. Help maintain and improve GoGoX templates, standard clauses, playbook positions and FAQs; identify recurring requests that can be standardised or self-served by the business. Support the team's legal technology and AI initiatives, for example using AI tools for first-pass review and summaries, and helping to build structured contract data. Who You Are Collaborative Partner: You work directly with Sales, Operations, Marketing and Country teams to understand the commercial deal, explain proposed changes in practical terms, and support negotiation calls or email exchanges with counterparties. Meticulous & Organized: You possess meticulous attention to detail with the ability to handle a high volume of requests, prioritise, and meet business deadlines without losing accuracy. Independent & Discerning: You are confident working independently and remotely from the Hong Kong team. You have good judgement about when to ask, when to escalate, and can recognise when a matter needs a lawyer (e.g., personal data, employment, litigation or demand letters, regulatory correspondence, related-party or listed-company issues, non-standard liability). What We're Looking For Experience: Around 3 to 6 years of hands-on experience reviewing, drafting and negotiating commercial contracts in an in-house legal, contracts, procurement, commercial or paralegal role. Logistics, transport, e-commerce, technology platform or other B2B services experience is an advantage. Education: A degree or diploma in law, business, or a related field, or an equivalent professional qualification (for example a paralegal or contract management certification). Admission as a lawyer is not required. Commercial Acumen: Solid working knowledge of standard commercial clauses and how they allocate risk, and the ability to explain them to non-legal colleagues. Communication & Tools: Excellent written and spoken English; comfortable drafting clear, professional emails and mark-ups in Microsoft Word with tracked changes.