If it's difficult to schedule a time slot together, the first round can be changed to an online preliminary interview that the candidate completes independently within the deadline. The company will arrange a separate time to review the report, and then schedule a more in-depth interview together.
The invitation should clearly state the deadline and estimated time.
The number of questions, recording settings, and required time should be based on the company's actual tested processes. Clearly state the date and time zone to avoid misunderstandings caused by simply saying "before the weekend."
Adjustable invitation example
Hello, thank you for applying for our Administrative Assistant position. This round would like to understand your preferred work arrangement. Please complete the online preliminary interview by the deadline specified in this email. The number of questions and estimated time are as follows; if time or device limitations prevent you from accessing the interview, please reply so we can arrange alternative methods. Upon completion, we will notify you of the next step before the agreed-upon date.
When officially mailing, please fill in the actual date, number of questions, link, and contact information.
A reply is still required after completion.
The fact that the candidate completes the task in the evening does not mean the company needs to review it immediately, but a response should be provided within the promised timeframe. If difficulties are encountered during recording, clarify the situation first and do not immediately interpret it as a lack of ability or willingness.
The next step could be to consider whether online preliminary interviews might deter candidates. First, check the invitation and the questions .
Explore the interview system plan for SMEs
The MIND Interview plan for SMEs costs NT$3,000 for six months and includes 50 resume analyses and 15 AI interviews in total over six months. It helps you screen resumes, conduct first-round interviews online and organize reports. Your company reviews the results and makes the hiring decision.
Once you have prepared the job openings, the expected number of resumes, and the number of interviewees, you can confirm with the team whether the plan is suitable and how to start using it.
Frequently Asked Questions
Key questions often raised by business leaders and HR teams:
Does asynchronous preliminary testing equal on-site video conferencing?
The differences are as follows: Asynchronous initial interviews are completed and reviewed independently within a specified timeframe; in-person video interviews require both parties to be online simultaneously. Subsequent synchronous interviews can be arranged according to job requirements.
Does this process suggestion absolutely require the use of tools?
You can first organize your own processes and records based on the article; then evaluate the tool when batch resume analysis or asynchronous initial interviews are needed. Examples and schedules need to be adjusted according to the company's actual needs.